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Conference Room Design Tips

This is a simple guide to follow as you begin to plan the layout of your meeting or conference room space.  It is difficult to know the best table size and shape that will allow you to maximize your space and seating capacity while still maintaining usability.  Many times, conference rooms are not planned properly and the space is over-crowded.  After measuring your space and referencing this guide, please feel free to contact our space planner, Jon Albitz, who can further assist you with your floor layout and answer any questions you may have.  Jon can be reached at jalbitz@conklinoffice.com or by calling 1 (800) 817-1187.

Once you have established your layout we can fit your plans with quality new office furniture or refurbished office furniture that looks like new but saves you up to 90% off list pricing. Below is a listing of the typical table shapes, various sizes are available:

The size and layout of your room will determine which table shape will best meet your needs.  It is also important to consider if you need data ports and storage incorporated into your conference area.  Many of the new and used/refurbished conference tables sold by Conklin Office Furniture come with areas to store electronics as well as wire management components.  These features will be important if you plan to use your conference room for phone and video conferencing.

Seating Capacity

To determine the maximum number of people that can work comfortably within your conference room please review the following space guidelines that we like to maintain when creating your floor plan.  Although these 5 requirements are not "paved in stone" they will create a space that is much more user-friendly.

Allow at least 48" (4 feet) between your conference table and the walls of the room.  By increasing this measurement to 56" the space will be much more comfortable for employees, clients and guests in your conference room.
Allow 16" to walk sideways between the wall of the room and your office chair or 24" to walk straight ahead.
Allow 30" side to side for each conference chair.
Allow 32" to 34" between table and chair to rise from your seat.  You may want to increase this measurement if person will be confined by other sitters.
Allow 56" between table and presentation board.

Following the above 5 seating capacity guidelines we have created a chart for you to reference relating your room measurements with table size and seating capacity.

*The chart below is based on a table that is 48" wide.

Room Measurement Minimum Suggested Seating Capacity Table Length
14' x 12' 15' 4" x 13' 4" 4-6 6' (72")
15' x 12' 16' 4" x 13' 4" 4-6 7' (84")
16' x 12' 17' 4" x 13' 4" 6-8 8' (96")
18'x 12' 19' 4" x 13' 4" 8-10 10' (120")
20' x 12' 21' 4" x 13' 4" 10-12 12' (144")
22' x 12' 23' 4" x 13' 4" 12-14 14' (168")

*The chart below is based on a table that is 56" wide.

Room Measurement
Suggested Seating Capacity Table Length
18' x 12' 10" 19' 4" x 14' 2" 8-10 10' (120")
20' x 12' 10" 21' 4" x 14' 2" 10-12 12' (144")
22' x 12' 10" 23' 4" x 14' 2" 12-14 14' (168")
24' x 12' 10" 25' 4" x 14' 2" 14-16 16' (192")
28' x 12' 10" 29' 4" x 14' 2" 18-20 20' (240")

*Conklin Office Furniture has created this page as a helpful tool and is not responsible for any design problems that arise from utilizing this information.  To minimize the potential for design problems and maximize your conference space please consult with an independent qualified interior design professional or call our design team at 1 (800) 817-1187 for assistance!